Best Practices for Your Reception Station

Everyone in the office must create a customer experience that is second to none to visitors but the receptionist carries most of this responsibility. This is the person that the customer or client will see first in the office and it’s important to create the best first impression possible. This is the way to create confidence and trust in your company and brand so it’s always important to implement best practices for your reception station.

Maintain a Clean and Tidy Reception Desk

Keep the reception desk and don’t allow it to get cluttered with papers and other objects. Make a list of the items that are allowed on the desk in the form of a checklist. This way, the receptionist knows exactly what belongs and what doesn’t. Other employees should also have a list so that nobody ends up dumping anything on the front desk haphazardly.

Practice Scripts for Welcoming Visitors

Print out a few scripts that can be used to welcome visitors into the office. Have the receptionist practice them and anyone else in the office should also know them if the front desk will be manned by somebody else during breaks and meal times. While every interaction will vary, there should be something said right at the beginning in a welcoming way. When the receptionist knows what to say off by heart, there will never be any room for error when clients and customers make their way into your place of business.

Use a Modern Reception Desk

This is the most important desk for your office so ensure that it is in good shape. If you have to invest in a new modern reception desk, consider it as an investment. A reception desk that has been around for a while is sure to show the passage of time. If you look closely at your older reception station you may notice that it has scratches and dings that you had never noticed before. Create the best impression possible by using a modern desk for your reception station.

Ensure All Employees Arrive on Time

If you have a visitor that is sitting down in the waiting area and sees the employee that he will be meeting with walking through the reception area, it doesn’t make the best impression. Any employees that have a meeting scheduled first thing in the morning or after a break should arrive early for the appointment and be there to welcome the client into the back office.

Create a Welcoming Reception Area

The desk is an important part of creating a welcome reception area but you should also pay attention to other factors as well. Are the chairs in the reception space modern and comfortable? Is there reading material displayed in a neat and organized fashion? Do you have any plans or artwork that would create the right atmosphere for your place of business? Take a look around the reception area in a new unit of time and see if you would feel welcome when entering the room. If you see anything that can be improved, work on it as soon as possible.

Office Furniture Reception Desk

When you’re looking for a modern reception desk, browse through our website to see the affordable office furniture we offer. At GW Furniture we are committed to manufacturing and selling the best office furniture on the market today.

When you calculate how much time you spend in your office, either at your place of employment or at home, it makes sense to choose the most comfortable and functional furniture. Your back, your neck and the rest of your body will thank you for going out of your way to choose the best office furniture within your budget. You’ll receive incredible value for the money when you are willing to buy the best that you can afford. You’ll be able to enjoy the aesthetics of the furniture and your overall health will also feel the benefits.

A functional, practical and personalized workspace filled with ergonomic office furniture will also make you more productive and effective at your job. If you are the owner of a business and need new office furniture, keep this in mind. The best way to get the most out of your employees is to give them a comfortable place to work. If they have their minds on other things such as sore backs and aching leg muscles, they simply won’t be able to be as effective.

Here are some tips that you can use to help you find the best furniture for your office:

Look for Ergonomic Furniture

Look for ergonomic furniture that will provide both comfort and functionality. An office chair should be adjustable to fit any height and there should be lumbar support built into the chair. Think of providing standing desks so that employees can stand to do their work in order to avoid remaining in a sitting position for hours at a time. Recent studies have shown that excessive sitting is the new smoking and can wreak havoc on a person’s health in a relatively short amount of time.

Healthy employees are efficient employees. Consider how many sick days are taken by workers that are suffering from conditions brought on by uncomfortable furniture. While it’s a great idea to keep employees motivated in other ways, providing them with the best office furniture possible should be kept as a top priority.

Examine What Your Needs Are for Office Furniture

It can get confusing when you look at an entire office and need to figure out what type of furniture you need to get. Start by making a list of everything needed during a regular workday. This may include a desk, a chair, a phone, a printer, a computer, a storage cabinet etc. Then, think about how you are going to be using all of these items. A graphic artist, for example, will need different office furniture Mississauga than an accountant. Decide how much desk space you would need and all the different things you need to store in order to come up with an idea of the furniture and accessories that are vitally needed in the office space.

Positioning the Space

Next you need to figure out how the layout is going to look. This should start with a graphic workflow that outlines all the different teams or individuals and how they all work together. If this office furniture Mississauga is going to be for a home office, you’ll still want to get the positioning right. If you have files that you want to store in a cabinet, for instance, you may want to have the file cabinet handy and positioned on your right side if you are right-handed and on your left side if you’re left-handed.

When you determine the positioning of all of the big items, you’ll know the size they’ll need to be to fit in the space properly. There may be more room on one side of the desk for a filing cabinet than there is on the other side. You can use3-dimensional online room graphic analyzers to figure out the design of your office. There are free ones available that give you the opportunity to place furniture within a room and it is all set to scale. If you haven’t used one of these programs before, you’ll find that they are very user-friendly and can provide you with the concept of what the room would look like once all of the office furniture has been added.

Choose the Right Style

Consider the tone that you want to set for customers and clients with your brand. Take a second look at your mission statement and decide what style of furniture would best reflect what you are trying to promote. Would modern office furniture or traditional furniture suit your brand the best? Furniture that is made with solid wood can provide both a classic and a modern look while furniture pieces featuring wood veneers, glass and steel often tend to look more industrial. You can also opt for a transitional look by combining different styles of furniture.

One thing that you should realize, however, that any professional office should be trying to achieve a cohesive look. If you want to portray a modern office then most or all of the furniture should be contemporary. Look for a similarity between the chairs, storage cabinets, desks and other elements that are prominent in the space to tie everything together. Make sure that there is a place for everything and that you are giving your office a great vibe.

Mississauga Affordable Office Furniture

High quality office furniture doesn’t necessarily mean expensive. You’ll know that the furniture you are considering is good quality if the company selling it has a solid reputation in the field along with great reviews.

If your office is located in the GTA or in the Mississauga area, visit www.gwfurniture.ca now to see our wide selection of furniture. We offer Mississauga affordable office furniture to companies and individuals that are looking for the highest quality furniture at the best prices. We custom-make our own pieces, which keeps the costs down and the quality high. Take a look at furniture that stands out from all the others now!

When you partition an office it provides a flexible option to divide up the work space that is available. This ensures that all departments have their own separate work areas. When placed strategically, office panels can offer an integration between teams and employees while also offering more privacy. Here are some of the top benefits of using office panel partitions in the workspace:

Enhanced Aesthetics

An office panel is not only functional but is aesthetic as well. When they are well placed they can enhance the interior design of the space. An office without partitions can often look chaotic and messy, which may provide both employees and visitors with a sense of confusion. Office panels make everything look well-organized and professional.

Modern Office Panel in Toronto

If you want to take the aesthetic appearance of your space up a notch take a look at your options for modern panels. In today’s environment you do not have to settle for older-looking panels that were commonly used years ago. You can find a modern office panel in Toronto that will boost the contemporary ambience that you are trying to create. Use these panels to divide up the space and to define workflows from one area to the next.

Adjustable Toronto Office Panel

When you’re looking for office panels make sure that they are adjustable. This way you’ll have full control over the look and functionality of them. As well, you may want to consider getting an adjustable Toronto office panel with wheels attached. This way, if you ever change the design of the office space, you can easily move the panels around as required. There may come a day in the very near future that you are thankful that you opted for wheels instead of having to lug the panels around. Office panels with wheels can last for a lifetime since they can be used in a variety of different ways and for different purposes.

Office Panels Provide Protection from the Sun

If you have a lot of natural light streaming in through the windows from the sun, it can often make a glare on computer screens or monitors. It can also be too much light for employees, depending on where they are sitting in the office. They may have to squint in order to see around them and strain their eyes when they are doing regular office work at their desks. This can lead to headaches and eye pain, which will reduce productivity significantly. As well, this eyestrain may also contribute to a number of sick days that workers need to take off during the year.

Instead of having to close the blinds or curtains in the office and reduce the amount of light, you can set up panels instead. An office panel can cut down the amount of glaring light that shines directly on employees without reducing the amount of general light in the office.

If your office space gets a lot of natural light from the sun and you have to close the blinds in order to keep it out to keep your employees comfortable, you’ll have to turn on more lights. With electricity costs at an all-time high right now, it may end up costing you a fortune to keep the office well-lit. You can still enjoy the natural light from the sun while at the same time experiencing all of the other benefits of an office panel when you set up the partitions in strategic ways.

Office Partitions Offer Noise Reduction

Give your employees the privacy they need in order to stay focused on the tasks at hand. An office panel segregates the different workplaces and makes them more soundproof. This makes panels the ideal solution for large and small offices and within departments. Employees will be able to concentrate more and won’t have to face as many distractions. Workers won’t have to listen to conversations other employees are having with one another or overhear any phone conversations. As well, their own conversations on the phone will be kept private. An office panel minimizes any sounds generated both inside and outside the office.

They Can Help Create Extra Storage Space

When storage space has become an issue, office panels can be used to create separate ‘storage rooms’. Place all of the extra items that are making the office look cluttered within this dedicated area to open up the rest of the office. When you notice clutter is building up and you just don’t have anywhere to put it, this is one of the best solutions available. There is no need to build walls and you can make your storage space as big or as small as you need it to be. As well, if you ever need to get into the area, you can simply move the partitions quickly if they are on wheels.

Panels Make the Office Easier to Navigate

If your office consists of one huge open space, visitors and even employees may have difficulty navigating their way through the maze of desks and chairs. When you use office panels, however, visitors can easily identify the specific offices they’re looking for. The panels can be labeled according to the name of the employee, the department or the dedicated space they are being used for. Make it easy for anyone to make their way quickly to any place in the office.

There are many benefits to using office panels. If your employees are having problems with privacy or are getting easily distracted by noise from other coworkers, partitions are the best solution. We offer both office panels and cubicle privacy panels that work for all types of office environments.

If you’re looking for a modern office panel in Toronto, please visit our website now at www.gwfurniture.ca. We are experts in modern office furniture and have a wide selection of office desks, chairs, panels, storage solutions and much more. Contact us to find out how we can provide you with a solution that has been tailored to fit your business needs.